Parish Co-ordinator

Ministry Description

Position Risk Assessment:	High
Term of Office:	2 year, renewable - appointed by Incumbent at Vestry
Supervision & Support:	Reports to: Advisory Board Staff Liaison (if different from above): Committee/Board responsible for this ministry: Administration Committee
Purpose:	To co-ordinate all activities & events held within the church and to maintain good communication between all groups and members.

Population(s) served:

The Incumbent and Churchwardens
All groups and ministries within the church
All parishioners

Skills & Qualifications:

good administrative skills are necessary.
must have knowledge of the workings of our church body, and the responsibilities of those in leadership.
must be a good listener, and be a “people person” with good communication skills.
flexibility is an asset, as working with many groups means lots of changes.
position requires a Police Records Check

Spiritual Gifts Recommended:

Organization
Leadership
Service
Discernment

Training Provided:

the retiring Parish Co-ordinator is to provide training necessary, and act as a mentor
Diocesan Sexual Misconduct Training every 3 years

Meeting Date & Time:

No official meetings, however you will be in frequent contact with the Rector & Churchwardens regarding church activities.

Time Commitment Involved:

time commitment varies depending on what’s happening in the church. With new activities & events, the time commitment would increase.
it would average about 4 hours per month - possibly more when doing the newsletter

Description of Duties / Responsibilities:

encourage members to communicate with each other when differences of opinion arise
help find co-ordinators for parish events e.g. lawn sale, making sure there is enough time to plan these events.
oversee the Parish Newsletter
maintains the “Meeting Space Reservation Book”
if an event coincides with another, you must communicate with the contact people so that conflict does not result
act as a mediator when necessary
when events occur that may interfere with the janitorial services, you must reschedule the cleaning times
assist in any administrative duties that come up
works closely with the Rector & Churchwardens.

Limits of the Position:

do not feel obligated to take on added responsibilities when volunteers cannot be found
be aware of what is happening in the church, but do not step in unless problems arise

Benefits & Opportunities:

have a profound effect of the well-being of the church
develop an understanding of what activities the church is involved in - see the “Big Picture”
develop strong relationships with members of all ministries, especially ones you are not a part of

Office Instructions: Provide a copy of this position description to the applicant. Place a copy in the applicant’s file in a locked filing cabinet. Record the completion of this step on the applicant’s Screening Checklist.

Rev. November 27, 2003