Parish Volunteer/Screening Co-ordinator

Ministry Description

Position Risk Assessment:	High
Term of Office:	2 years, renewable - appointed by Incumbent
Supervision and Support:	Reports to: Incumbent Staff Liaison (if different from above): The Diocesan Screening Resource Person Committee/Board responsible for this ministry: Administration Committee
Purpose:	To implement the Responsible Ministry: Screening In Faith Policy in the parish.
Population(s) served:	Parish Leaders

Skills / Qualifications:

committed to screening of volunteers and staff
experienced manager of people (paid or unpaid)
excellent communicator
skilled project manager
organized and comfortable with detail as well as the big picture
self-starter / requires minimal supervision
comfortable using the computer and phone
volunteer management certificate, Human Resources or risk assessment training or experience an asset
position requires a Police Records Check

Spiritual Gifts Recommended:

Leadership
Organization
Discernment

Training Provided:

Diocesan Screening Training, or On-the-job Training
in-service training (on-going, as needed)
Diocesan Sexual Misconduct training every 3 years

Meeting Date & Time:

meet with other members of the team as needed
start-up phase: 4 hours per week (one-time for 2-4 weeks)
follow-up phase: 2 hours per week at recruitment time
tracking phase: 0.5 hour per week (average)

Duties & Responsibilities:

Start-up:

attend pertinent Diocesan training
design your parish screening process
develop a parish training plan
determine the risk assessment for each parish position (see Diocesan Responsibility Ministry Policy, Risk Assessment Checklist, Appendix D)

Follow-up:

reduce the risk in each position, where possible, especially for high risk positions
inform and prepare ministry leaders for their expanded role
ensure that appropriate training opportunities are available for all volunteers and staff
set up and maintain an appropriate information, storage and retrieval system

Tracking:

support and monitor ministry leaders to insure that volunteers and staff are supported and that annual evaluation procedures are carried out
be aware of any changes in volunteer and staff positions and immediately modify screening processes and documents to include significant changes
review all positions annually prior to the Vestry Meeting to keep them current

Limits of the Position:

uphold the Diocesan and parish policies regarding Responsible Ministry: Screening In Faith
will comply with the policies and guidelines of the Anglican Diocese of Toronto regarding confidentiality and accepted communication processes
will meet with leaders, volunteers or staff in a public place, normally. If meeting one-on-one, will follow the policy for such meetings

Benefits & Opportunities:

have a profound effect on the overall health of our congregation
influence how the congregation can maximize volunteers’ contributions
provide a safe place for ministry
work with great people
be part of an effective team

Office Instructions: Provide a copy of this position description to the applicant. Place a copy in the applicant’s file in a locked filing cabinet. Record the completion of this step on the applicant’s Screening Checklist.

Rev: November 27, 2003